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TapTax
Free tool

Make a receipt
marked paid

A clear receipt for a customer who has paid, with the date, what they bought and any VAT. See the real PDF as you type. Free, with no account.

Your business

Your business and bank details are kept in this browser only, never sent to us to store.

Who paid
Number and dates
What it is for

Line 1

£
£0.00
Subtotal£0.00
VAT
Paid£0.00
Notes (optional)
£0.00Preview and download

Put this calculator on your site

Free to embed on any website or blog. It needs no script, sets no cookies and works in any page builder that accepts an iframe.

Embed code
<iframe
  src="https://taptax.co.uk/receipt-generator/embed"
  title="Receipt generator"
  width="100%"
  height="680"
  loading="lazy"
  style="border:1px solid #e5e7eb;border-radius:12px;max-width:100%"
></iframe>
<p style="font-size:12px">
  <a href="https://taptax.co.uk/receipt-generator">Receipt generator by TapTax</a>
</p>

£0
to make a receipt, with nothing stored
£250
the limit for a simplified VAT invoice, VAT included
5 years
how long self-employed records must be kept after the deadline
Receipt
A document confirming that a customer has paid: who paid whom, how much, when, and for what. An invoice asks for money; a receipt confirms it arrived.

Invoice or receipt?

Invoice compared with receipt
PurposeAn invoice requests payment; a receipt confirms payment
WhenAn invoice goes before payment; a receipt after, or at the time
ShowsAn invoice shows a due date; a receipt shows the date paid
On this siteThe invoice generator, and this receipt generator marked PAID

If you have already sent an invoice and it has been paid, a receipt is a courtesy, not a requirement, but customers who claim the cost as an expense often ask for one. For cash and card sales with no invoice, the receipt is the record of the sale for both of you.

What a receipt should show

  • Your business name and address.
  • A receipt number, so each one can be found again.
  • The date the payment was made.
  • What was paid for, line by line.
  • The amount paid, and the VAT within it if you are VAT registered.
  • Who paid, when you know it.

Receipts made here are stamped PAID and show the date paid and the total paid, so they cannot be mistaken for a bill.

Receipts and VAT

A VAT-registered business may give a simplified VAT invoice when the total, including VAT, is £250 or less. It still needs your name, address and VAT number, the date, a description of what was supplied, the total, and the VAT rate for each item. Choose the VAT rate and add your VAT number above, and the receipt carries all of that. If you are not VAT registered, leave VAT as None: you must not show VAT you cannot charge.

Key takeaways
  • A receipt proves payment; keep your own copy with your records.
  • Only show VAT when you are VAT registered, with your VAT number beside it.

Your own receipts, the other way round

You must keep your records for at least 5 years after the 31 January submission deadline of the relevant tax year.
GOV.UK, Business records if you’re self-employed

Receipts you are given for business costs are the evidence behind your expenses. The receipt to CSV converter reads photos of them into a spreadsheet, and a TapTax account, free to start, reads each one into your records as you snap it, sorts it into HMRC’s expense categories and adds it to your Making Tax Digital quarterly update.

Nothing you type here is stored on our side. The receipt is made and sent straight back as a PDF, with a small “Created with TapTax” line in the footer and nothing else of ours.

  • Invoice generator

    Make a UK invoice PDF in six templates, with VAT, bank details and your logo.

  • Receipt to CSV

    Photos of receipts into one spreadsheet, a row for each, ready for Excel.

  • Credit note generator

    A credit note against an invoice, with the amount credited.

  • VAT

    Add VAT to a price or take it out, at 20, 5 or 0 percent.

  • Invoice parser

    Read an invoice PDF or photo into data: supplier, dates, VAT, totals and lines.

  • Invoice number generator

    A numbering format for your invoices, and the next number in your sequence.

Frequently asked questions

Is the receipt generator free?

Yes, with no account and no card. The only mark of ours is a small “Created with TapTax” line in the footer.

What is the difference between an invoice and a receipt?

An invoice asks for payment; a receipt confirms it has been paid. Receipts made here are stamped PAID and show the date paid.

Do I have to give a receipt?

Not usually, but customers who claim the cost as a business expense often ask for one, and for cash sales it is the record for both of you.

Can a receipt show VAT?

Only if you are VAT registered. A simplified VAT invoice can be used for sales of £250 or less including VAT, and must show your VAT number and the VAT rate.

Do you keep my receipts?

No. The PDF is made and sent straight back; nothing you type is stored.

Every receipt, in your records.

TapTax reads the receipts you are given into your expenses and files your quarterly updates to HMRC. Start on the free plan, no card needed.

Get started free

Where these figures come from

Rates from GOV.UK.