Make a quote
that wins the job
A clear, professional quote with a valid-until date, VAT and your terms. See the real PDF as you type. Free, with no account.
Your business and bank details are kept in this browser only, never sent to us to store.
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<iframe
src="https://taptax.co.uk/quote-generator/embed"
title="Quote generator"
width="100%"
height="680"
loading="lazy"
style="border:1px solid #e5e7eb;border-radius:12px;max-width:100%"
></iframe>
<p style="font-size:12px">
<a href="https://taptax.co.uk/quote-generator">Quote generator by TapTax</a>
</p>- Quote
- A fixed price offer for a piece of work, given before the work starts. Once your customer accepts it, the quoted price is normally the price you are bound to, unless the job changes. An estimate, by contrast, is a best guess that can move.
Quote or estimate?
The difference matters when the final bill arrives. Call it a quote when you are sure of the price, and an estimate when you are not, and say what could change it.
| Quote compared with estimate | |
|---|---|
| Price | A quote is fixed; an estimate is an approximate figure |
| When the job changes | Agree a new price for extra work before you do it |
| Validity | A quote should say how long it stands; this one prints a valid-until date |
| Acceptance | An accepted quote can form the contract for the work |
| If no price is agreed | Consumers pay a reasonable price, under the Consumer Rights Act 2015 |
What to put in a quote
- Your business name, address and contact details, and your customer’s name.
- A quote number and date, so you can match the invoice to it later.
- Each part of the job on its own line, with the quantity, unit and price.
- Whether prices include VAT. If you are VAT registered, show it separately.
- How long the quote is valid for. Materials and diaries change.
- Your terms: a deposit, stage payments, and when the balance is due.
- What is not included, so there is no argument later.
The generator prints a valid-until date from the “Valid for” choice, and a Terms line for deposits and stage payments. Anything else, such as what is excluded, goes in the notes.
Pricing the job
A quote has to cover more than the hours on site. Materials, travel, insurance, tools, quiet weeks and tax all come out of the price. The day rate calculator works back from the income you want to the rate you need to charge, and the markup and profit margin calculators show what you keep on materials you buy in.
Where a £1,000 quote can go (illustrative)
- Materials£350
- Labour and profit£450
- Travel, tools, insurance£80
- Set aside for tax£120
- Say how long the price stands and what it excludes.
- When the customer accepts, invoice against the quote number so both sides can match them.
From quote to invoice
Once the work is done, turn the quote into an invoice with the same lines, adjusted for any agreed changes, using the invoice generator. If you need the money before you start, a pro forma invoice requests it. A TapTax account, free to start, sends that invoice by email, chases it when it is late, and counts it towards your income for Making Tax Digital once it is paid.
Nothing you enter is stored on our side. The quote is made and sent straight back to you as a PDF, with a small “Created with TapTax” line in the footer and nothing else of ours.
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Frequently asked questions
Is the quote generator free?
Yes, with no account and no card. The only mark of ours is a small “Created with TapTax” line in the footer.
What is the difference between a quote and an estimate?
A quote is a fixed price for the work described; an estimate is a best guess that can change. Use a quote when you are sure of the price.
How long should a quote be valid for?
Thirty days is common. Choose 7 to 90 days and the valid-until date is printed on the quote.
Can I ask for a deposit?
Yes. Add your terms, such as a deposit on acceptance and the balance on completion, and they are printed on the quote.
Do you keep my quote?
No. The PDF is made and sent straight back; nothing you type is stored. This browser can remember your own business details if you ask it to.
From quote to paid.
TapTax sends your invoices, chases them when they are late and files your quarterly updates to HMRC. Start on the free plan, no card needed.
Get started freeWhere these figures come from
Rates from GOV.UK.