Make an invoice
in a minute
Fill it in, see the real PDF as you type, and download it. Six templates, VAT, payment terms and your logo. Free, with no account.
Your business and bank details are kept in this browser only, never sent to us to store.
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<iframe
src="https://taptax.co.uk/invoice-generator/embed"
title="Invoice generator"
width="100%"
height="680"
loading="lazy"
style="border:1px solid #e5e7eb;border-radius:12px;max-width:100%"
></iframe>
<p style="font-size:12px">
<a href="https://taptax.co.uk/invoice-generator">Invoice generator by TapTax</a>
</p>- Invoice
- A request for payment you send a customer after supplying goods or services. It records who supplied what, when, for how much, and how and when to pay. For a VAT-registered business it is also the document that lets a VAT-registered customer reclaim the VAT.
What a UK invoice must include
GOV.UK sets out what every invoice has to show, whatever you sell. The generator above has a field for each, and it will not produce a PDF until the essentials are there.
| What to include | How the generator handles it |
|---|---|
| A unique invoice number | Suggested as INV-0001; change it to follow your own sequence |
| Your business name and address | From “Your business”, remembered on this device if you ask |
| Your customer’s name and address | From “Who the invoice is for” |
| A clear description of what you are charging for | One line for each item, with quantity, unit and price |
| The date of the supply and the invoice date | The invoice date, with the supply described on each line |
| The amount being charged, and the total owed | Worked out for you: each line, subtotal, VAT and total |
| VAT, if you are VAT registered | Choose 20% or 5% and add your VAT number |
| Your company number, for a limited company | An optional field printed under your name |
Sole traders put their own name and any business name they trade under, plus an address where legal documents can be delivered. A limited company uses its full name exactly as it appears on its certificate of incorporation. If you want a numbering scheme that stays unique for years, the invoice number generator suggests one and works out the next number.
How to make an invoice here
- Enter your business name and address, and tick “Remember my details” to skip it next time.
- Add who the invoice is for. An email and address are optional but make it look finished.
- Check the invoice number and date, then pick your payment terms. The due date is worked out for you.
- Add a line for each thing you are charging for: description, quantity, unit and price.
- Choose VAT if you are registered, and add your bank details so your customer can pay.
- Pick a template, a colour and fonts, and add your logo if you have one. The preview follows every change.
- Download the PDF and email it to your customer.
The preview is the real PDF, drawn by the same engine that makes invoices in the TapTax app, so what you see is exactly what your customer receives. The only mark of ours on it is a small “Created with TapTax” line in the footer.
Six templates, one set of rules
Every template carries the same information in the same order your customer expects; they differ in look, not in substance. Colour is optional and your business name always leads, with a logo beside it rather than instead of it.
| Template | Best for |
|---|---|
| Classic | A clean, balanced layout that suits almost any business |
| Plain | Black and white, easy to print and photocopy, no colour at all |
| Trades | A bold band, room for the job address, CIS and reverse charge lines |
| Consultancy | Day rates and hours laid out clearly, for professional services |
| Creative | A coloured sidebar for designers, photographers and studios |
| Retail | A compact layout for product sales with several lines |
Payment terms and late payment
If you agree no payment terms with a business customer, the law sets a default: payment is due 30 days after the customer receives the invoice or the goods or services, whichever is later. Agreed terms between businesses can be up to 60 days, or longer only when that is fair to both sides. Public bodies must pay within 30 days. The invoice due date calculator works through each type of term.
When a business pays late, the Late Payment of Commercial Debts (Interest) Act 1998 lets you claim statutory interest of 8% a year above the Bank of England base rate, plus a fixed sum to cover the cost of chasing, which rises with the size of the debt.
Fixed compensation for a late business payment
- Up to £999.99£40
- £1,000 to £9,999.99£70
- £10,000 or more£100
The late payment interest calculator works out what you can claim on a particular invoice. These rights apply between businesses; they do not apply to invoices sent to members of the public.
VAT invoices
Only a VAT-registered business can charge VAT, and it must then give VAT-registered customers a valid VAT invoice, normally within 30 days of the supply. A full VAT invoice also shows your VAT registration number, the time of supply, and for each item the quantity, the price excluding VAT and the VAT rate, with the total excluding VAT and the total VAT. Choose 20% or 5% above and add your VAT number, and the generator prints all of that. The VAT calculator adds or removes VAT from any price, and construction work between VAT-registered businesses may fall under the domestic reverse charge.
- Never edit or delete an invoice once it is sent. To correct it, issue a credit note and a new invoice.
- Keep a copy of every invoice you send: it is part of your business records.
Keep a copy: invoices are records
You must keep your records for at least 5 years after the 31 January submission deadline of the relevant tax year.
Every invoice you send is evidence of income, so keep the PDF with your records. Nothing you make here is stored on our side: the PDF is made and sent straight back to you. To keep invoices, numbering and payments together, a TapTax account, free to start, saves each invoice, continues your numbering, sends it by email, chases it when it is late, and counts it in your Making Tax Digital quarterly updates once it is paid. If a customer pays up front, send a receipt; if you need payment before you start, a pro forma invoice asks for it without being a tax invoice.
Related tools
Frequently asked questions
Is the invoice generator free?
Yes. Make and download as many invoices as you need, with no account and no card. The only mark of ours is a small “Created with TapTax” line in the footer.
Do you keep my invoices?
No. The PDF is made on our server and sent straight back to you; nothing you type is stored. You can ask this browser to remember your own business and bank details for next time.
Can I add VAT to my invoice?
Yes, at 20% or 5%, if you are VAT registered. Add your VAT number and the invoice shows the VAT for each rate and the total excluding VAT, as a VAT invoice must.
Can I add my logo?
Yes. Add a PNG or JPEG up to 2 MB and it sits beside your business name. Choose a template, a colour and fonts, and the preview follows every change.
What payment terms should I use?
Common terms are 14 or 30 days. With a business customer and no agreed terms, the law sets 30 days. Pick your terms and the due date is worked out and printed for you.
How do I number my invoices?
Each invoice needs a unique number, usually in sequence, such as INV-0001, INV-0002. The invoice number generator suggests a format and works out your next number.
Invoices that chase themselves.
TapTax saves every invoice, continues your numbering, emails it, sends reminders when it is late and counts it in your quarterly updates to HMRC. Start on the free plan, no card needed.
Get started freeWhere these figures come from
Rates from GOV.UK.